POSITION IDENTIFICATION
TITLE Administrative and Operations Assistant - Football
CLASSIFICATION NUMBER 5655
GRADE 13
CLASSIFICATION Nonexempt
IMMEDIATE SUPERVISOR Head Coach, Football
MAJOR ADMINISTRATOR Director of Athletics
GENERAL FUNCTION
The Administrative and Operations Assistant, Football provides support and managerial assistance in the implementation of various operational functions of the football program. Specific areas of responsibility include coordination of team travel, responding to requests for visiting team accommodations, assisting with fund-raising events, assisting with on-campus recruiting events, splicing game film, coordinating film exchange, coordinating facilities scheduling, and performing game day non-coaching activities. The Administrative and Operations Assistant, Football provides administrative support services for the program, such as providing information, coordinating appointments, creating, organizing, and maintaining records, maintaining databases and extracting information, etc.
MINIMUM ACCEPTABLE QUALIFICATIONS
Education: A Bachelor’s degree is required.
Experience: At least one year of experience in responsible positions organizing and managing projects and/or activities is required. General office experience in a university setting is preferred.
Skills: Strong verbal and written communication skills, excellent interpersonal skills, organizational skills, and computer literacy are required. The ability to develop knowledge of, respect for, and skills to engage with those of other cultures or backgrounds is required. The ability to interact with diverse constituencies is preferred.
Other: The scope of the position frequently requires attendance at evening and/or weekend activities and requires out-of-town travel.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Helps to ensure well planned and organized road trips by securing transportation, lodging, and meals and working with the opponent’s institution to secure practice time and other on-site facility needs.
2. Coordinates with the athletic facility staff in the scheduling of facilities for practice, game day walk through, and out-of-season workouts and works with Athletics’ facility and administration staff on game day event management.
3. Helps to ensure arrangements for visiting teams are accommodated by responding to requests for hotel accommodations, practice times, and other pertinent information, as required.
4. Helps to ensure the success of special events hosted by Missouri State University Athletics by providing assistance to coaches and the athletics administrative staff for events such as the Spring Football Game, Missouri State University Auction for Intercollegiate Athletics, annual golf tournaments, annual team banquets, and other selected events.
5. Assists the coaches with the game film exchange program and splicing game film for coaches’ use in practice and game preparation.
6. Abides by and complies with National Collegiate Athletic Association (NCAA) and Missouri Valley Conference rules, academic standards, requirements, and policies of the University, and all guidelines and policies of the Athletics department and reports any concerns of compromise or violation of rules, standards, guidelines or policies to the Director of Athletics or the Associate Director of Athletics for Compliance.
7. Supports the program by performing varied or related processes such as creating and maintaining databases, extracting desired information from databases or websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines, and standards, etc.
8. Provides customer service by providing information to students, employees, and the public about programs, policies, and/or processes related to the department.
9. Maintains recordkeeping systems by filing, scanning and indexing, maintaining compliance with procedures, organizing the contents of files, and planning purging and storage schedules.
10. Coordinates appointments, creates and maintains records, and follows established procedures and policies.
11. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
12. Remains competent and current through self-directed professional reading, developing professional contacts with colleagues, attending professional development courses, and attending training and/or courses required by the Director of Athletics.
13. Helps to ensure the success of the football program by performing all other duties as assigned by the Head Coach and other members of the athletics administration staff.
SUPERVISION
The Administrative and Operations Assistant, Football is supervised by the Head Coach.
OFFICE OF HUMAN RESOURCES
MARCH 2017
Let me start by saying that the information you've provided is a detailed job description for an Administrative and Operations Assistant in the context of a football program at Missouri State University Athletics. Now, let's break down the key concepts:
Position Identification: Administrative and Operations Assistant - Football This title suggests a role that involves administrative and operational support specifically for the football program.
Classification Number: 5655, Grade 13 The classification number and grade provide a systematic way to categorize and evaluate the position within the organizational structure.
Classification: Nonexempt This indicates that the position is not exempt from overtime pay regulations, implying that the employee is eligible for overtime compensation.
Immediate Supervisor: Head Coach, Football The direct supervisor is the Head Coach of the football program, emphasizing the role's close connection to the coaching staff.
Major Administrator: Director of Athletics The Director of Athletics is the major administrator overseeing the broader athletic department.
General Function The role involves supporting and managing various operational functions of the football program, ranging from team travel coordination to fundraising events and game day activities.
Minimum Acceptable Qualifications Education: A Bachelor’s degree is required. Experience: At least one year of experience in responsible positions organizing and managing projects and/or activities is required. General office experience in a university setting is preferred. Skills: Strong communication, interpersonal, organizational, and computer literacy skills are essential. The ability to engage with diverse cultures or backgrounds is also required.
Essential Duties and Responsibilities
- Planning and organizing road trips, securing transportation, lodging, and meals.
- Coordinating with athletic facility staff for practice and game day logistics.
- Responding to requests for visiting team accommodations.
- Assisting in the success of special events hosted by the Athletics department.
- Assisting coaches with the game film exchange program.
- Adhering to NCAA and departmental rules and reporting any concerns.
- Supporting the program through varied processes, including database management.
- Providing customer service by offering information about department programs and policies.
- Maintaining recordkeeping systems and ensuring compliance with procedures.
- Coordinating appointments and following established procedures and policies.
- Fostering a work environment that encourages cultural diversity.
- Staying current through professional development and self-directed reading.
- Performing other duties as assigned by the Head Coach and athletics administration staff.
Supervision The position is supervised by the Head Coach.
This breakdown highlights the comprehensive nature of the role, from logistical support for the football team to adherence to NCAA regulations and contributing to the overall success of the program.
