All California employers must report all of their new or rehired employees who work in California to the New Employee Registry within 20 days of their start-of-work date, which is the first day of work. Any employee who is rehired after a separation of at least 60 consecutive days must also be reported within 20 days. Employers who report electronically through e-Services for Business must submit two files each month that are not less than 12 days and not more than 16 days apart.
No report should be submitted if there are no new or rehired employees to report.
You are required by law to report the following:
Employers must report:
- California employer payroll tax account number.
- Branch Code (complete only if employer was assigned a Branch Code number).
- Federal employer identification number.
- Business name and address.
- Contact person and phone number.
Employees must provide:
- First name, middle initial, and last name.
- Social Security number.
- Home address.
- Start-of-work date.
