Microsoft offers both Free and Paid versions of its communication and collaboration application Microsoft Teams. You might be wondering what is the difference between Microsoft Teams free and Microsoft Teams paid plans? In this below Office 365 guide, we’ll help you differentiate both the plans.
As a quick summary, the major differences between the Microsoft Teams free and paid versions comes down to a couple of features. The list of features includes the file storage sizes, maximum members, features like recording meetings. Looking to add more file storage to your company? You’ll also find lots of extra admin options with Microsoft Teams paid plans, too. Below are some of the key differences between Teams free and Teams Paid.
Compare Microsoft Teams Paid Vs. Microsoft Teams Free
| | Microsoft Teams Free | Microsoft Teams Pro |
|---|
| Features | | |
| Maximum members | 500,000 per org | Potentially unlimited with an enterprise license |
| File storage | 2 GB/user and 10 GB of shared storage | 1 TB/user |
| Guest access | | |
| 1:1 and group online audio and video calls | | |
| Channel meetings | | |
| Screen sharing | | |
| Scheduled meetings | | Integrated with Exchange calendar |
| Meeting recording | | Available with Microsoft Stream |
| Phone calls and audio conferencing | | |
| Host online events for up to 10,000 | | |
| Firstline worker features (Shifts, Walkie Talkie, and more) | | |
| Administration | | |
| Admin tools for managing users and apps | | |
| Usage reporting for Microsoft 365 services | | |
| 99.9% financially-backed SLA uptime | | |
| Configurable user settings and policies | | |
The free version of Microsoft Teams allows having up to 500,000 members (users) per organization. Microsoft Teams Paid plans provide an unlimited number of members, with an enterprise license. For file storage, Free Microsoft Teams plans limit storage up to 2GB per user, with 10GB, shared storage while Paid plans provide file storage up to 1TB per user.
In both the versions of Microsoft Teams, users can have Channel meetings and share screen. But in the free version users will not be able to scheduled meetings, meeting recordings, or phone calls, and audio conferencing. These features are available in the Microsoft Teams paid version only.
Teams free and paid both the versions lets you have guest access, 1:1 and group online, and audio-video calls as well as unlimited chats and search. Features like real-time collaboration using Office apps or Office on the web, background blur, and background change are some common features in both free and paid plans.
Microsoft Teams paid plan provides access to administrative tools for managing users and apps, financially backed uptime, usage reporting, as well as configurable user settings and policies. It also includes additional compliance, and security features like Single sign-on to all Office 365 apps and services, and enforce multi-factor authentication.
If you are looking to buy Microsoft Teams please visit Microsoft 365 plans which include Teams for no added cost. These Office 365 plans range from Rs, 1500 per user with a yearly commitment.
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FAQs
The new Microsoft Teams (free) app lets you chat, schedule meetings, and so much more. Some features require a Microsoft subscription to unlock even more capabilities and remove limits. For example, meetings are capped to 60 minutes without a subscription but extended to 30 hours when you get a subscription.
What are the limitations of free Microsoft Teams? ›
Limitations of the Microsoft Teams Free Plan Include:
- Limited file storage across all teams up to 5 GB (1TB available in Business Basic plan)
- Meetings are limited to a duration of up to 60 minutes for group meetings.
- A maximum of 100 users can join a meeting (300 available in all paid plans)
- No guest access to teams.
Yes, the Microsoft Teams app has two versions: one for personal accounts and one for work or school accounts. The Teams Chat app built into the Windows 11 Taskbar will only support personal Microsoft accounts.
What is the difference between Teams and Teams premium? ›
What is Microsoft Teams Premium? Microsoft Teams Premium is an offering that builds on the current Teams experience with additional features that help make Teams meetings even more personalized, intelligent, and protected.
How does the free version of Teams work? ›
The free version of Teams for home gives you: Free 1:1 calls between Teams users for up to 30 hours. Free group calls and meetings for up to 60 minutes. Up to 100 participants per meeting.
What is the difference between Teams free and paid? ›
The new Microsoft Teams (free) app lets you chat, schedule meetings, and so much more. Some features require a Microsoft subscription to unlock even more capabilities and remove limits. For example, meetings are capped to 60 minutes without a subscription but extended to 30 hours when you get a subscription.
Why is Teams no longer free? ›
Important: After April 12, 2023, Microsoft is retiring Microsoft Teams Free (classic), the legacy free Teams app for business. Microsoft is making this change to invest in a single free Teams experience across personal and small business.
Is Teams Premium worth it? ›
There's a lot to like about the new Teams Premium, and large enterprises may care most about the security, meeting branding, and support for large meetings – all of which will help the organization offer a truly exceptional meeting experience. But it's also a real win for the individual user.
Can I use Teams without a subscription? ›
All you need is a Microsoft account. To get a basic free version of Microsoft Teams: Make sure you have a Microsoft account. If you're using Skype, OneDrive, Outlook.com, or Xbox Live, then you already have an account, but if you don't have one, it's free to create a new Microsoft account.
Is there a limit on Microsoft Teams meetings for free? ›
The free version of Teams for home gives you:
- Free 1:1 calls between Teams users for up to 30 hours.
- Free group calls and meetings for up to 60 minutes.
- Up to 100 participants per meeting.
- 5 GB of cloud storage per user.
- Chat with friends, family and contacts in quick and easy conversations.
Make a call in Microsoft Teams (free) - Microsoft Support.
Can you record on Microsoft Teams for free? ›
Recording Your Calls with Microsoft Teams. As we hinted earlier, you can record Microsoft Teams using its built-in recorder. Once you're in a meeting, go to the meeting controls and select More actions > Start recording. All the participants will be notified that the meeting is being recorded.
What is the disadvantage of Microsoft Teams? ›
The Pros and Cons of Microsoft Teams
- Pro 1: Increased Focus on Work.
- Pro 2: Increased Team Productivity.
- Pro 3: Easy Implementation.
- Con 1: Confusing File Structures.
- Con 2: Different Online Meeting Experience.
- Con 3: Limited Flexibility.
Microsoft Teams chat caps at 250 participants per conversation. Video and audio calls from chats are capped at 20 participants.
Is Microsoft Teams free unlimited? ›
Microsoft Teams (Free) includes: Unlimited group meetings with a time cap of 60 minutes per meeting. Unlimited 1-to-1 meetings for up to 30 hours.
